Temporary Office Coordinator in Wilmington, NC with Greene Resources

Date Posted: 7/22/2019

Job Snapshot

Job Description

Job Number: 33744

Temporary Office Coordinator

Job Description:

Our client has a long history of quality restoration work in the coastal communities of North and South Carolina and is looking for a Temporary Office Coordinator. The Office Coordinator will coordinate the clerical, administrative, accounting functions and managing jobs on behalf of the Team Leader and Project Managers. The Office Coordinator will start in August and will last approximately 3 months.. Office Coordinator hours M-F 8-5, Pay dependent on qualifications.


  • Coordinates office schedules, contacts customers regarding late arrivals for Team Leaders and Project Managers

  • Work with collections regarding collecting deductibles, progress payments and final payments, when needed

  • Coordinates with other departments and office staff to complete projects, paperwork and keep the processes timely for each project

  • Completes project tracking reporting, inclusive of all schedules, appointments and reports

  • Maintains notes job field files, as necessary

  • Performs general administrative work as necessary, including preparing reports and correspondence, copying and filing, preparing purchase orders, daily work orders.

  • Assists the office staff, the production management staff and sales staff, as needed

  • Provides quick and accurate responses to vendors, agents and clients

  • Completes, reviews and routes forms, applications and other paperwork

  • Coordinate and communicate with insurance companies, agents and clients regarding the Team?s work flow from beginning to end

  • Answers the phones, directs calls and assists clients

Education Requirements:

  • Associates Degree or higher

Desired Background/Skills:

  • Experience in restoration field preferred

  • Experience in construction or contractor office administration required


  • Basic principles and practices of organization and administration

  • Modern office practices and technology, including Microsoft Office, Outlook, copiers, telephone, facsimile, etc.

  • Proper filing techniques, office efficiencies and timely processing of paperwork

  • Appropriate phone skills and resolution of customer complaints and issues

  • Industry software: Xactimate, Contractor Connection, PSA, Code Blue and other similar programs

  • English usage, spelling, grammar and punctuation; basic mathematics

  • OSHA safety regulations as they pertain to the restoration industry is a plus

Other Information:

  • Office Coordinator candidates must pass a pre-employment background and drug screening

  • Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status


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