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Payroll Administrator in Raleigh with Greene Resources

Date Posted: 6/27/2018

Job Snapshot

Job Description

Job Number: 30619

Payroll Administrator

Job Description:

Our client, located in the Triangle area, is a staffing firm that focuses on recruiting for special projects in the retail industry. The Payroll Administrator will report directly to the Payroll Manager to support an employee base of over 5,000. Main responsibilities include: collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees.


  • Ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations.

  • Responsible for the preparation and processing of the monthly payroll for approximately 5,000+ employees on the payroll system (this includes but is not limited to the entire cycle of payroll processing from capturing of new employees, leave, terminations and check and authorize claims).

  • Review and ensure accuracy of approved advances, travel and overtime claims; responsible for the coordination between payroll and human resources, to ensure proper flow and maintenance of employee data.

  • Maintain confidential HRIS employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization.

  • Generating reports for payments, returns, and for third parties.

  • Assist in preparing month-end journals and reporting integrating to the financial system (including preparation/distribution of detailed reports, e.g expense claims, overtime, leave balances, head count, and month end reports).

  • Review applicable records/documents to validate compliance and/or identify problem areas w/ a focus on minimizing risk and liability for department/company operations.

  • Complete required training and maintain knowledge of and ensure compliance w/ employment-related laws and regulations, keeping abreast with company policies and tax legislation.

  • Participate in or help support the development of training video/process to enhance external and internal employee experiences.

  • Assist with day to day operations of payroll functions and duties, providing cross-functional support and collaborating with team members to resolve payroll discrepancies.

  • Assist HR Management with the coordination of Payroll/ HR projects (meetings, training, surveys etc.) and take minutes, as requested.

  • Address and respond to employee requests regarding payroll/ human resources issues, rules, and regulations.

  • Identify and/or support the implementation/modification of processes that improve efficiencies.

  • Pro-actively identify or help mitigate one area of risk within your department/team and/or across the organization.

Education Requirements:

  • High school diploma or GED.

Desired Background/Skills:

  • Two years of Payroll processing experience preferred.


  • Proficient knowledge of Microsoft Office products, including Excel, Word, Outlook.

  • Strong written and communications skills.

  • High attention to detail.

  • Able to effectively multi-task.

Other Information: