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Part Time Office Manager in Holly Springs, NC with Greene Resources

Date Posted: 11/28/2018

Job Snapshot

Job Description


Job Number: 31993


Part Time Office Manager


Job Description:

Our client, a software company located in Downtown Holly Springs, is seeking a skilled Office Manager to join their team. This position is integral to supporting the entire organization and is responsible for providing a wide range of office management, administrative, HR, financial support, and sales team support. The ideal candidate will be comfortable working both independently and with others, skilled in Quickbooks, and able to wear multiple hats. This is a part time, contract to hire opportunity with ideal hours of Monday-Wednesday 9am-5pm, but can be flexible with the days.


Responsibilities:


  • Daily and weekly financial transaction processing (moderate to high volume) in QuickBooks but not limited to customer invoicing support, cash application, purchase orders, accounts payable, check processing and other cash disbursements, credit cards, and expense reports.

  • Providing CEO / CFO with recommended check selection and processing.

  • Assist CFO in preparation of cash forecasts and annual operating budgets as requested.

  • Respond to accounting and financial requests for CEO, Management Team, and CFO as required.

  • Review monthly time for processing and generate monthly payroll for PEO payroll processor (ADPTS) and for review by CFO.

  • Maintain all paid time off records for employees including vacation accrual.

  • Coordinate and support staff and management on all time reporting administration.

  • Obtain commission schedules for sales team from the Bookkeeper and pay sales professionals based on paid client detail.

  • Execute and administer company benefit plans for health, retirement, and profit-sharing as well as oversee the administration of annual enrollments and compliance for all plans through PEO.

  • Obtain signatures from Paragon CEO or President.

  • Scan contracts and file on LAN.

  • Maintain support sales information.

  • Obtain/maintain certificate of residency forms on annual or as-needed basis.

  • Add clients to escrow account on as-needed basis.

  • Work with marketing to ensure all industry subscriptions are paid.

  • Review and pay tradeshow expenses.

  • Provides general financial and human resources support for the CEO as required.

  • Answer all phone calls and make calls on behalf of management as needed.

  • Coordinates all mail / shipping (small packages), prepare mailings as needed or requested.

  • Organize meetings, functions, travel for the management team and office as requested.

  • Responsible for the day-to-day facilities operations.


Education Requirements:


  • AA/BA in Business Administration or Accounting preferred or equivalent 5+ years of experience.


Desired Background/Skills:



    Qualifications:


    • Previous experience as an office manager with supervisory experience.

    • Excellent computer skills including all MS Office applications.

    • Working knowledge of QuickBooks Desktop software.

    • Experience with payroll software.

    • Familiarity with administration of 401-k plans, medical/dental insurance, COBRA, ERISA, FMLA, and/or ACA and related state and federal regulations a plus.

    • Self-starter with excellent interpersonal and communication skills, for multi-faceted jobshare responsibilities and support to staff and customers.

    • Strong attention to detail.

    • Strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information.

    • Proven ability to manage projects.

    • Excellent communication, interpersonal, and presentation skills.


    Other Information: