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Office Coordinator in Wilmington, NC with Greene Resources

Date Posted: 8/30/2018

Job Snapshot

Job Description


Job Number: 31169


Office Coordinator


Job Description:

Our client, a law firm in Wilmington, is seeking a professional and friendly, part-time Office Coordinator to join their team. The Office Coordinator will present a warm first impression to clients as well as provide support to the attorney. The Office Coordinator will be responsible for administrative tasks, errands, and some marketing assignments. Legal experience is not required. The Office Coordinator position will offer a flexible schedule of 15-18 hours per week, with the potential to become full-time. Pay starts at $12-15 per hour.


Responsibilities:


  • Act as the firm's point of contact, answering and directing all incoming calls and greeting visitors; conducting initial phone interviews with prospective clients; compiling and reviewing necessary case information with attorneys for follow-up calls

  • Assist attorney in drafting correspondence and estate planning and administration documents

  • Maintain file organization for all firm clients by preparing client files, inputting information into various databases and documents, filing physical copies, logging incoming mail, and documenting contact with medical providers, insurance companies, and others

  • Manage calendars. Set/cancel appointments and send meeting reminders

  • Manage electronic messaging systems (newsletters, automated reminders, etc.) and maintain mailing lists in client manager software program and/or Excel spreadsheets

  • Monitor office supply inventory and purchase office supplies and promotional products

  • Run errands and deliver documents as requested (may include court filings and/or submitting applications to government agencies)

  • Plan client events and small seminars. Handle all logistics involved such as sending invitations, answering invitees' questions, registering attendees, etc.

  • Utilize online resources and law library materials to conduct research at the local, state, and federal levels; verify research results are standard, consistent, and valid; assist attorneys in locating or identifying legal references

  • Write and post approved items and announcements on the firm's website, Facebook, LinkedIn and Avvo pages; assist attorneys in maintaining listings on online directories


Education Requirements:


  • Associate degree preferred


Desired Background/Skills:


  • Minimum of three years of experience in an office environment

  • Telephone and customer service skills

  • Strong written and verbal communication and listening skills

  • Experience with Excel, Word and Outlook

  • Some knowledge of marketing a plus


Qualifications:


  • Professional and client-focused attitude

  • Ability to multi-task

  • Ability to prioritize tasks and meet deadlines

  • Familiar with social media platforms


Other Information:


  • Office Coordinator candidates must pass pre-employment background, credit, and drug screening, as well as a motor vehicle report