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Front Office Coordinator in Raleigh, NC with Greene Resources

Date Posted: 8/21/2018

Job Snapshot

Job Description


Job Number: 31111


Front Office Coordinator


Job Description:

Our client, a private, non-profit organization in the Raleigh, NC area is seeking a professional and personable Front Office Coordinator to add to their team! This position has a number of duties that will affect our client's staff, office and visitors, so they are seeking and individual that is friendly, responsive and able to expertly multi-task throughout the day. This is a full-time, direct hire opportunity with an influential company.


Responsibilities:


  • Answer and route calls and voice mail messages

  • Greet visitors and require sign-in, notify proper party of their guests? arrival for appointment or meeting, and direct guests to meeting rooms or offices

  • Coordinate use of the meeting rooms and managing the building?s parking inventory

  • Maintain a tidy and functional building

  • Managing all mailroom services for the organization

  • Respond to inquiries from the public

  • Retrieve all voice mail messages on the main line and information general mail box and return or forward calls

  • Schedule all internal meeting room reservations and external meeting room rentals

  • Maintain a visitor log for front desk

  • Assists with preparation of budgets, variance reports and projections related to these expenditures

  • Process outgoing mail, applying appropriate postage to all outgoing mail

  • Schedule routine maintenance services, repairs and improvement projects including electrical and HVAC systems, all exterior building repairs, all interior building repairs, landscape maintenance, exterminator services, plant services and trash removal services

  • Perform other duties as assigned


Education Requirements:


  • Associate's degree


Desired Background/Skills:



    Qualifications:


    • Previous receptionist or administrative/clerical experience

    • Professional appearance and welcoming personality

    • Ability to interact professionally with staff and visitors, clients, members and vendors in person and via phone or email

    • Knowledge of Microsoft Outlook, Word, and Excel

    • Ability to multi-task

    • Detail orientation

    • Ability to remain calm and organized through interruptions

    • Ability to exert up to 40 pounds of force occasionally to lift or move objects


    Other Information: