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Executive Assistant in Cary, NC with Greene Resources

Date Posted: 2/8/2018

Job Snapshot

Job Description

Job Number: 29294

Executive Assistant

Job Description:

Our client is seeking an intelligent and motivated Executive Assistant to support the team and Executive. This individual will aid in organizing and focusing time on important production activities, as well as taking on daily tasks to free the schedule of the Executive.


  • Assist Executive in developing and achieving goals on a daily, weekly, monthly, and quarterly basis

  • Coordinate and schedule meetings and times

  • Filter emails to ensure client communication is brought to the Executive's attention

  • Take meeting notes

  • Utilize MS Outlook managing all emails, checking email and filing email

  • Schedule travel and hotel

  • Prevent distractions and ensure Executive can focus on important tasks

  • Set the Executive up for success in daily activities by strategically managing access to his time and attention

  • Coordinate calendars with other team leaders

  • Provide high-quality support while anticipating needs

  • Print out daily/weekly schedule and review

  • Set up meeting rooms and organize materials

  • Provide rock solid general administrative support (checking voicemail, expense tracking, ordering supplies, shipping items)

  • Work collaboratively with team members and managers in all offices to ensure the proper coordination of company projects

  • Coordinate and attend leadership meetings

  • Provide monitoring and follow-through support on action items in progress

  • Work with discretion and tact when exposed to confidential information

  • Provide direction, advice, information, support, and confidence to the owners through daily communication and reporting

  • Act as liaison between owner and clients (set up and confirm appointments, review meeting notes, contract follow-up, etc.)

  • Enter and maintain information in the company databases on a daily basis

Education Requirements:

  • University or college degree

Desired Background/Skills:

  • Takes initiative and prompts action

  • Hubspot experience preferred


  • 4+ years Executive Assistant experience

  • Confident and motivated

  • Able to adapt to multiple requests to change gears

  • Detail oriented and strategic planner

  • Extremely organized

  • Friendly and positive demeanor

  • Team player

  • Able to handle multiple requests, prioritize, and respond quickly and efficiently

  • Experience in Outlook and Windows platforms

Other Information: