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Executive Assistant in Raleigh, NC with Greene Resources

Date Posted: 11/20/2018

Job Snapshot

Job Description


Job Number: 31847


Executive Assistant


Job Description:

Our client, located in Raleigh, NC, is seeking a professional Executive Assistant to add to their team! This position provides standard administrative and staff support services to the department in a professional manner, while maintaining confidentiality. This individual will represent the department to internal/external customers and assists Department Team Members as needed. This is a full time, contract to hire opportunity.


Responsibilities:


  • Compile and prepare PowerPoint presentation content for designated meetings.

  • Attend meetings to set up and run the PowerPoint presentation. Distribute presentations to participants as required.

  • Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations.

  • Coordinate travel arrangements and enter travel details on calendar.

  • Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.

  • Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary.

  • Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes.

  • Update and maintain key spreadsheets, contact lists, and various department reports.

  • Research and gather information from various internal/external sources.

  • Review, sort and route incoming/outgoing mail, faxes.

  • Prepare expense reports and check requests.

  • Organize and maintain department files.

  • Maintain and order supplies within budgetary and departmental guidelines.

  • Perform special projects as requested.


Education Requirements:


  • Associate's degree (A. A.) or equivalent from two-year college or technical school

  • 1 - 3 years related experience and/or training

  • Equivalent combination of education and experience


Desired Background/Skills:



    Qualifications:


    • Strong organizational skills with ability to manage multiple projects simultaneously

    • High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

    • Working knowledge of PeopleSoft a plus

    • Ability to learn other software programs as required

    • Background in executive secretarial area and/or office management

    • Strong time management and communication skills

    • Strong attention to detail

    • Perform functions with a high degree of ethics and confidentiality

    • Ability to write reports, business correspondence, and procedure manual


    Other Information:


    • Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.