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Executive Assistant in Raleigh, NC with Greene Resources

Date Posted: 5/15/2018

Job Snapshot

Job Description


Job Number: 30146


Executive Assistant


Job Description:

Our client in Raleigh, NC is seeking an energetic Executive Assistant to add to their team and help increase productivity. This individual will need to have experience supporting executives previously and will provide standard administrative and staff support services to the department in a professional manner, while maintaining confidentiality. This is a full time, contract opportunity.


Responsibilities:


  • Compile and prepare PowerPoint presentation content for designated meetings. Attend meetings to set up and run the PowerPoint presentation. Distribute presentations to participants as required.

  • Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations.

  • Coordinate travel arrangements and enter travel details on calendar.

  • Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.

  • Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary.

  • Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes. Make copies of correspondence or other printed materials as necessary.

  • Update and maintain key spreadsheets, contact lists, and various department reports.

  • Research and gather information from various internal/external sources.

  • Review, sort and route incoming/outgoing mail, faxes.

  • Prepare expense reports and check requests.

  • Organize and maintain department files.

  • Maintain and order supplies within budgetary and departmental guidelines.

  • Perform special projects as requested.


Education Requirements:


  • Associate's degree (A. A.) or equivalent from two-year college or technical school; and 1-3 years related experience and/or training; or equivalent combination of education and experience.


Desired Background/Skills:



    Qualifications:


    • Strong organizational skills with ability to manage multiple projects simultaneously.

    • High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).

    • Working knowledge of PeopleSoft a plus.

    • Ability to learn other software programs as required.

    • Background in executive secretarial area and/or office management..

    • Strong time management and communication skills.

    • Strong attention to detail.

    • Perform functions with a high degree of ethics and confidentiality.

    • Sense of urgency.

    • Ability to write reports, business correspondence, and procedure manual.


    Other Information: