Executive Administrative Assistant in Raleigh, NC with Greene Resources

Date Posted: 10/29/2019

Job Snapshot

Job Description


Job Number: 34770


Executive Administrative Assistant


Job Description:

Our client, a leading automotive parts provider, is looking for an Executive Administrative Assistant to join their team! This is a full time position based in Raleigh, NC.


Responsibilities:


  • Compile and prepare PowerPoint presentation content for designated meetings. Attend meetings to set up and run the PowerPoint presentation. Distribute presentations to participants as required.

  • Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations

  • Coordinate travel arrangements and enter travel details on calendar

  • Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary. Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary.

  • Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes. Make copies of correspondence or other printed materials as necessary.

  • Update and maintain key spreadsheets, contact lists, and various department reports

  • Research and gather information from various internal/external sources

  • Review, sort and route incoming/outgoing mail, faxes

  • Prepare expense reports and check requests

  • Organize and maintain department files

  • Maintain and order supplies within budgetary and departmental guidelines

  • Perform special projects as requested


Education Requirements:


  • Associate's degree (A. A.) or equivalent from two-year college or technical school


Desired Background/Skills:


  • Working knowledge of Workday


Qualifications:


  • 1 - 3 years related experience and/or training

  • Strong organizational skills with ability to manage multiple projects simultaneously

  • High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

  • Ability to learn other software programs as required

  • Strong time management and communication skills

  • Strong attention to detail

  • Perform functions with a high degree of ethics and confidentiality

  • Sense of urgency

  • Ability to write reports, business correspondence, and procedure manual


Other Information:


  • Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.