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Administrative Assistant in Raleigh, NC with Greene Resources

Date Posted: 3/22/2018

Job Snapshot

Job Description

Job Number: 29225

Administrative Assistant

Job Description:

Our client is seeking an Administrative Assistant to join their team as soon as possible for a 3 month contract at their Raleigh headquarters! This role will provide standard administrative and staff support services to the Human Resources department in a professional manner, while maintaining confidentiality. This person will represent the department both internally and to external customers, and assist department team members as needed.


  • Compile and prepare PowerPoint presentation content for designated meetings

  • Attend meetings to set up and run the PowerPoint presentation

  • Distribute presentations to participants as required

  • Manage schedule/calendar; independently schedule appointments and conference calls and originate meeting invitations

  • Coordinate travel arrangements and enter travel details on calendar

  • Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary. Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary

  • Compose and prepare confidential correspondence, reports, documents, presentations, emails, and faxes. Make copies of correspondence or other printed materials as necessary

  • Update and maintain key spreadsheets, contact lists, and various department reports

  • Research and gather information from various internal/external sources

  • Review, sort, and route incoming/outgoing mail and faxes

  • Prepare expense reports and check requests

  • Organize and maintain department files

  • Maintain and order supplies within budgetary and departmental guidelines

  • Perform special projects as requested

Education Requirements:

  • Associates degree (A. A.) or equivalent from two-year college or technical school; and

  • 1 - 3 years related experience and/or training; or

  • Equivalent combination of education and experience

Desired Background/Skills:

  • Strong time management and communication skills

  • Sense of urgency

  • Perform functions with a high degree of ethics and confidentiality

  • Strong attention to detail


  • High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook)

  • Working knowledge of PeopleSoft a plus

  • Ability to learn other software programs as required

  • Ability to write reports, business correspondence, and procedure manual

  • Strong organizational skills with ability to manage multiple projects simultaneously

  • Background in executive secretarial area and/or office management

  • Notary Public Commission a plus

Other Information: