Administrative Assistant in Durham, NC with Greene Resources

Date Posted: 1/9/2020

Job Snapshot

  • Employee Type:
  • Location:
    Durham, NC
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Job Number: 35852

Administrative Assistant

Job Description:

Our client, a global non-profit research firm, has an immediate opening for an Administrative Assistant II to provide administrative and basic technical support to their Management and Research staff. This position requires accurate typing skills; excellent interpersonal, written and oral communication skills; the ability to establish effective working relationships with directors, managers, and co-workers; attention to detail; organization and prioritization skills, as well as the ability to support multiple staff and deal effectively with fast-paced priorities.


  • Provide administrative support for a large office of at least 70 Staff and Managers.

  • Word processing, scheduling travel, completing and submitting expense reports, reporting project time, as well as additional basic administrative duties: sending FedEx packages, setting up video conferences, faxing, copying, ordering business cards, processing consulting agreements, maintaining supply closet, submitting purchase orders and invoices

  • Coordinating meetings, including scheduling meetings in MS Outlook, creating and distributing meeting and presentation materials, initiating meeting connections prior to start, and arranging catering when needed

  • Maintaining and creating electronic filing systems and maintaining various databases

  • Assisting with recruiting by coordinating interview schedules, making travel arrangements, scheduling lunches and dinners, and ensuring compliance of the company?s and the unit?s recruiting guidelines

  • Be the liaison for the research staff by working directly with the offices of Accounting, Purchasing, Human Resources and the Office of Research Contracts

  • Assist with the onboarding of new staff by providing unit level orientations and training staff on using the company's systems

  • Take meeting minutes, when needed

Education Requirements:

  • High School diploma, with five years experience

  • Post-secondary education preferred

Desired Background/Skills:

  • A minimum of five years administrative support experience in a large office environment

  • Proficiency with standard office processes, policies and procedures

  • Advanced skills with MS Office Suite


  • Excellent knowledge of MS Word, Outlook, PowerPoint, Excel

  • Ability to multi-task

  • Ability to tactfully communicate with various levels of the organization to request or provide information.

  • Ability to work well with others

  • Ability to listen and communicate well both verbally and in writing

  • Ability to work independently

  • Attention to detail and accuracy

  • Ability to obtain proper security clearances as noted by contracts

Other Information: