Administrative Assistant (DC Office) in Washington, DC with Greene Resources

Date Posted: 8/6/2019

Job Snapshot

Job Description


Job Number: 34380


Administrative Assistant (DC Office)


Job Description:

Our Client, a global non-profit research company headquartered in RTP, is seeking an Administrative Assistant in their DEC office. This person will perform clerical, administrative, and general office duties in support of management and/or department activities. This is a 3-6 month contract to hire position.


Responsibilities:


  • Provide administrative support to one or more of IDG?s senior leadership team members in DC (scheduling meetings, completing expense reports, arranging travel, event organizing, etc.) and offer general support/administrative guidance to IDG staff in the Metro Center location in Washington, DC.

  • Reports to the IDG Senior Administrative Assistant already based in the DC Metro Center

  • Perform clerical, administrative, and general office duties that may include scheduling meetings in Outlook, word processing, data entry, record and file maintenance, photocopying and scanning, scheduling meetings, making travel arrangements, requisitioning supplies, submitting work requests, mail distribution, and reception.

  • Schedule and attend meetings to record and produce minutes.

  • Secure and manage RTI resources (meeting rooms, IT equipment, etc.) using online tools and other mechanisms.

  • Maintain interface with program and project personnel to obtain, verify, record, and provide data, and resolve problems.

  • Act as a liaison for staff, routinely working with the offices of Accounting, Payroll, Purchasing, and the office of Research Contracts

  • May be involved in participation and coordination of special projects.

  • Perform literature searches and other internet queries.

  • Operate and maintain office equipment and reserve and operate video and audio-conferencing equipment.

  • Demonstrate advanced computer application skills and train others on system usage (particularly with RTI systems)

  • Assist management with monitoring and forecasting of operating resources.

  • Assist in proper compliance and implementation of corporate and unit procedures.

  • May assist with Human Resource activities and documentation related to recruiting, benefits, employee status changes.

  • May provide input to assist management with unit infrastructure planning.


Education Requirements:


  • High School diploma and 4 years? experience; or equivalent combination of education and experience


Desired Background/Skills:



    Qualifications:


    • Prior experience with Microsoft Outlook scheduling/meeting management, expense report processing,

    • Ability to use various document software (e.g. Microsoft Word, Excel, PowerPoint) to create professional-quality documents;

    • Understand department and organizational structure, operations, policies and procedures with the ability to facilitate response to staff questions and/or communicate information.

    • Ability to multi-task

    • Ability to tactfully communicate with various levels of the organization to request or provide information.

    • Ability to work well with others

    • Ability to listen and communicate well both verbally and in writing

    • Ability to work independently

    • Attention to detail and accuracy

    • Ability to prioritize tasks

    • Appropriate interpersonal skills to diplomatically address staff at all levels (in writing and orally)

    • Candidate must demonstrate an interest in and at least basic knowledge of the work that RTI does.

    • Cover letter required to demonstrate writing capabilities.


    Other Information: