Administrative Assistant

Job Number: 47867

Administrative Assistant

Job Description:

We are seeking a competent, highly organized, adaptable and friendly Administrative Assistant to join our team.

Responsibilities:

• Maintain several calendars.

• Prepare communications such as emails, reports and other correspondence.

• Input and update information in databases and spreadsheets.

• Work with sensitive information with discretion to maintain strict confidentiality.

• Schedule and coordinate committee meetings with Executive Director and Committee Chairs.

• Distribute meeting notices for committee and board meetings.

• Email notification of Authority meetings to members, the media and other partners.

• Prepare meeting materials, agendas and PowerPoint presentations for meetings.

• Manage meeting minute preparation and distribution.

• Become proficient in the AV systems used for all meetings.

• Distribute tickets and parking passes to staff and board members.

• Create Event Notices for distribution to Board Members & Staff; purchase event tickets for board members upon request.

• Maintain Centennial Authority contact database for distribution to members/staff.

• Assist with travel planning, air, accommodations and transportation.

• Ensure deadlines are met and adapt to changing priorities.

• Continuous document management tasks; scanning, copying, filing and maintaining electronic records.

• Support staff members as needed.

• Assume additional responsibilities such as maintaining permanent records, processing invoices for payment and ordering catering for office functions as needed.

Education Requirements:

• Degree in Public Administration preferred but not required.

Desired Background/Skills:

• Proven record of administrative support.

• Must be a self-starter with high attention to detail and problem-solving skills.

• Represent the Centennial Authority in a courteous and professional manner with board members, arena staff, community leaders, partners and the public.

• Ability to prioritize work while managing a variety of tasks simultaneously.

• Must have a high degree of integrity and character.

• Demonstrated ability to handle confidential information.

• Demonstrated expertise of Microsoft Office Word, Outlook, PowerPoint and Excel.

• Excellent written and verbal communication skills

• Must have great interpersonal skills

• Excellent proofreading ability.

Qualifications:

• Five years of administrative experience preferred.

• Experience in Local Government, Municipal, State or County a plus.

Other Information:

• Monday - Friday, 9 a.m. to 5:30 p.m.

Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.