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Program Coordinator

Greene Resources Durham, NC (Onsite) Contractor
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Job Number: 47034

Program Coordinator

Job Description:

Our client is seeking a Program Manager to join their team! The Program Manager serves as the primary project and administrative liaison on assigned research programs. This role plans, oversees and coordinates delivery of administrative and staff services to the Program Manager/Director, Industry Liaisons, and academic Principal Investigators (PIs). Ensures contract compliance, successful planning and facilitation of annual reviews, coordination of solicitation process, and organization of e-workshops. The Program Coordinator develops and maintains recordkeeping systems and procedures. This position interacts regularly with a variety of external stakeholders from industry, government, and universities and requires a professional demeanor and engagement.


  • Ensures academia adherence to contract compliance by tracking past due deliverables and performance issues (I/S Scores).

  • Ensures invoicing is current and accurate.

  • Monitors scholar assignments for each task under review.

  • Communicates notifications to PIs regarding status of program tasks (i.e.: renewal, completion, on hold, etc.).

  • Schedules and plans presentations and poster session reviews. Communicate requirements to PIs and scholars. Collect presentations/posters in paper and recorded format.

  • Assists Program Manager in facilitation of virtual reviews and troubleshooting technical issues.

  • Prepares feedback letters for PIs based on industry comments.

  • Distributes, collects, and processes Key Performance Indicator Scorecards (KPI) to track tech transfer and aggregated results.

  • Prepares and administers tutorials, training, demos for academia participants on how to use virtual application platforms to enhance their engagement experience.

  • Plans, schedules, and facilitates Monthly Advisory Board Meetings. Edits and distributes materials. Records meeting notes and action items.

  • Manages and facilitate SRC Awards Process for TECHCON via OpenWater.

Education Requirements:

  • Associates Degree or equivalent experience.

  • Bachelors degree preferred.

Desired Background/Skills:

  • 5-7 years experience in project administration and support preferably in research, technology.

  • Project management including facilitating and owning programs/projects from implementation desired.

  • Experience using virtual applications, WebEx, and Gathertown is a plus.

  • Knowledge of Research Information Management systems is a plus.


  • Excellent organizational skills and high attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Self-starter, able to work autonomously to complete tasks.

  • Excellent communication skills, both oral and written.

  • Ability to work nights and weekends as needed to facilitate and attend workshops/events.

  • Friendly, enthusiastic, and positive attitude.

  • Sound knowledge of business meeting protocols.

  • Able to learn and adapt to new technology and software platforms.

  • High degree of professionalism, effective interpersonal/customer relations skills.

Other Information:

  • Sedentary/stationary position. Must be able to remain in stationary position for prolonged periods (up to 85% of time) with occasional movement around office environment.

  • Requires frequent use of computer and extended viewing of computer screen (at least 85% of time) and repetitive use of a keyboard and some phone activity.

  • Position is hybrid work model with partial in-office requirements and partial work from home options.

  • May require infrequent travel by car or plane to training or conferences.

Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Job Snapshot

Employee Type



Durham, NC (Onsite)

Job Type

Design, Education, Health Care


Not Specified

Date Posted


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