Legal Assistant

Job Number: 47901

Legal Assistant

Job Description:

We are offering an opportunity for a Legal Assistant supporting a group of attorneys within the Litigation practice group in Raleigh through the performance of complex secretarial, administrative and substantive legal duties.

Responsibilities:

• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.

• Identify most efficient and effective manner to complete tasks.

• Prepare documents by formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.

• Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.

• Prepare and coordinate e-filings, as well as filings in state and federal courts if needed.

• Handle incoming and outgoing mail, faxes and scan documents.

• Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite and paper file.

• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.

• Maintain Outlook contacts for each attorney as appropriate.

• Open files, close files and assist with conflicts checks.

• Provide support to the attorneys with timesheets and regular billing matters.

• Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.

• Maintain a good working rapport with clients and court personnel which requires discretion and judgment.

Education Requirements:

• A minimum of a high school diploma or GED is required.

• An associate degree, certificate or related education is preferred.

Desired Background/Skills:

• Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.

• Working knowledge of legal practices, terminology, documents and court procedures.

• Working knowledge of the firm?s support tools.

• Ability to interact and communicate effectively in a business environment.

• Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.

• Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.

• Ability to coordinate work activities; prepare legal correspondence and documents; organize and maintain files and records.

• Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile and telephone.

Qualifications:

• Significant prior experience may be substituted for a combination of the educational requirements.

• Five+ years of litigation secretarial experience in a law firm environment is preferred.

Other Information:

• Monday - Friday 830 a.m. to 5 p.m. (1 hour for lunch)

• Regular and predictable attendance is an essential function of the job.

• Flexibility to work OT as driven by Litigation practice needs.

Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.