Administrative Assistant

Job Number: 46735

Administrative Assistant

Job Description:

Our client, a global research nonprofit, has an opening for an Administrative Assistant who has an awareness of the dynamic relationship between the organization and society and strives to make a positive impact on the world. They will provide administrative and basic technical support to Management and Research staff. Position requires accurate typing skills; ability to tactfully communicate with various levels of the organization, skilled with written and oral communications; the ability to establish effective working relationships with directors, managers, and co-workers; attention to detail and accuracy; organization and prioritization skills, as well as the ability to support multiple staff and deal effectively with fast-paced priorities.

Responsibilities:

• Provide administrative support for a large group of 2500 Staff and Managers, as part of a team.

• Document creation and processing

• Scheduling travel

• Completing and submitting expense reports; time reporting

• Sign for and send FedEx packages; post and distribute mail

• Setting up video conferences

• Ordering business cards

• Processing consulting agreements

• Requisitioning supplies

• Submitting work requests

• Submitting purchase orders and invoices.

• Coordinating and scheduling meetings using MS Outlook, MS Teams, or Zoom

• Creating, and distributing meeting and presentation materials; initiating

• Arranging catering when needed.

• Maintaining and creating electronic filing systems and maintaining various databases

• Assisting with recruiting by coordinating interview schedules, making travel arrangements, and ensuring compliance of the companys and the units recruiting guidelines.

• Be the liaison for the research staff by working directly with the offices of Accounting, Purchasing, Human Resources, and the Office of Research Contracts.

• Assist with the onboarding of new staff by providing unit level orientations and training staff on using the companys systems.

• Take meeting minutes, when needed

Education Requirements:

• HS Diploma required, post-secondary education a plus

Desired Background/Skills:

• Ability to proactively compile, organize and deliver materials needed for meetings

• Strong communication skills

• Tactfully communicate with various levels of the organization to provide or request information

• Ability to multi-task

• Proactive and responsive

• Ability to anticipate the work and workflow on agreed upon tasks

• Strong note taking/writing skills

• Maintain strict confidentiality

• Proficiency with standard office processes, policies, and procedures

• Attention to detail and accuracy

• Skilled and demonstrated organizational abilities

Qualifications:

• A minimum of two years in an administrative or customer service field

• Strong MS office skills, including PPT, Word and Excel

Other Information:

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Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.