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Administrative Assistant job in Wilmington at Greene Resources

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Administrative Assistant at Greene Resources

Administrative Assistant

Greene Resources Wilmington, NC Contractor
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Job Number: 44691

Administrative Assistant

Job Description:

Our client, a local civil engineering consulting firm, seeking to fill a Administrative Assistant/Receptionist position. This position requires excellent communication skills and the ability to work as a part of a team; professionalism; proficiency with Microsoft Office programs including Word, Excel and Outlook; the ability to multi-task; and strong time management and organizational skills.


  • Answering 5-line phone system w/voicemail

  • Taking messages

  • Filing

  • Copy and faxing

  • Binding with GBC and spiral binder

  • Checking and distributing incoming USPS/UPS/FEDEX

  • Preparing, packaging and delivering daily USPS outgoing mail to local Post office

  • Preparing and packing daily UPS shipments for pickup and possible deliver

  • Running errands

  • Ordering and maintaining general office supplies

  • Maintaining office equipment

  • Quarterly transfer of files to archive

  • Ordering and updating publications

  • Preparing/revising letters

  • Preparing spreadsheets in Excel

  • Proof-reading documents

  • Updating project list

  • Coordinating meetings

  • Conference calls/Zoom and webinars

  • Coordinating travel and hotel arrangements.

Education Requirements:

  • High School Diploma/GED

Desired Background/Skills:

  • Self-motivated, highly organized and detail-oriented

  • Verbal and written communication skills

  • Basic math and accounting skills


  • Previous experience as an office administrator preferred

  • Proficiency with Microsoft Office required

  • Previous customer service experience preferred

Other Information:

  • This position is full time and includes benefits: health & dental insurance, 401k, disability insurance, childcare flexible reimbursement plan, paid vacation, sick leave and and incentive compensation program. Opportunities for growth are available.

Greene Resources is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Job Snapshot

Employee Type



Wilmington, NC

Job Type

Admin - Clerical, Entry Level


Not Specified

Date Posted

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